21 tax write offs for virtual assistants 🤹‍♀️

As a virtual assistant, organization is your craft. Still, you can't do it all. When it comes to taxes, knowing your tax write offs and tracking them throughout the year can save you thousands of dollars every year. The key is to develop habits that work for you, and to know the rules. When tax time comes around, you'll be ready.

Office supplies

Office-related purchases like stationery, photocopies, and monitors are tax deductible.

Website expenses

Website hosting fees, plugins, stock photos, and themes are tax deductible!

Phone & accessories

If you use your phone for work (who doesn't?) then it's partially deductible.

Phone bill

Your monthly phone bills are expensive! Good thing the cost is partially deductible.

Conferences & classes

Conferences and classes that help you keep up with the industry are tax deductible.

Writing Software

Word and other editing software are 100% necessary for your job, write it off!

Creative and Editing Software

Write off any software you use for video and photo editing or content creation.

Electronics

A new computer, cell phone, keyboard, printer, monitor, mouse, it all counts!

Online Advertising

Every dollar you spend on Facebook Ads, Google Adwords, etc. is a tax deductible expense!

Legal fees

If you've had to set up an LLC or have other legal fees for work, that's tax deductible.

Meals for work

If you discuss work with a coworker, client, or even a friend, it's a write off!

Put your freelancer taxes on autopilot

Keeper automatically monitors your purchases for tax write offs, and makes quarterly tax payments.

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If you drive for work ...
If you drive a car for work, even to pick up supplies or visit a conference, you can claim car related tax write offs.

🤓 Pro Tip:It's also possible to report the miles you drive for work instead of actual car expenses, but unless you drive a lot for work, you'll save more time & money with tracking car expenses. Learn more

Gas

Gas is expensive! A portion of your gas station fill ups are tax deductible.

Car maintenance

Oil changes, repairs, and regular checkups are all tax deductible if you drive for work.

Insurance & registration

Car insurance, roadside assistance, registration costs, etc. are all tax deductible.

Parking

Parking for a meeting downtown or other work trip is tax deductible!

Tolls

A toll while driving to or from a work destination is tax deductible!

Vehicle depreciation

If you drive you own vehicle, you can write off the annual depreciation of it's value!

If you work from home ...
Unless you work exclusively from the kitchen table or living room couch, most VAs should be able to claim the home office deduction.

🤓 Pro Tip: You don't need to work from a separate room to claim these write offs. A dedicated desk is sufficient. Learn more

Home office furniture

A desk, chairs, lamps, and other home office necessities are all tax write offs.

Wifi bill

Your comcast bill is a tax write off. You need internet to do your job!

Property insurance

Whether rental or homeowner insurance, you can write off a portion as part of home office.

Power bill

Gotta keep the lights on in your home office! A portion of your electricity bill counts.

Water bill

It'd be hard to work in an office without running water, huh? You water bill counts.

Part of your rent

Whether you pay rent or own your home, a portion of those expenses are tax deductible.

If you leave town for work ...
Transportation

Planes, trains and automobiles are all work travel costs that can be written off.

Lodging

When you travel for work, lodging expenses such as hotel rooms or Airbnb are write offs.

Meals while traveling

When you're traveling for work, all meals are tax deductible. Even takeout.

Note: at Keeper, we care about saving you money on taxes. That leads us to generalize tax advice that isn't always so simple. Everyone's situation is different. Please drop a note below or reach out via email if you have questions.