23 Tax Write-Offs for Virtual Assistants
NAICS business codeYour NAICS business code is a six-digit string of numbers that shows the type of work your business does. NAICS stands for North American Industry Classification System. When you do your taxes, you'll enter it in Box B of your Schedule C.541600
Reviewed bya tax professionalThis content has been reviewed by an Enrolled Agent (EA) with the IRS — the highest credential awarded by the agency. Enrolled Agents are empowered to represent all taxpayers before the IRS, on all types of tax-related matters. Accountants who earn this certification have passed a comprehensive three-part exam on individual and business tax returns. To maintain EA status, they must stay up to date in the field by completing 72 hours of continuing education every three years.As a VA, your attention to detail is probably second to none. And this is likely very helpful at tax time! But allow us to lend you a hand now with this list of tax write-offs for virtual assistants.
Remember: Most business-related expenses can be deducted from your return, whether it's office supplies, productivity software, or ads promoting your services. Read on for more examples that'll help you save money when tax season arrives!
Keeping up with the latest trends and techniques with books and courses can be written off.
Deduct anything you buy for your office, like pens, binders, folders, printer ink, or a whiteboard.
Software you use for invoicing, tracking expenses, creating timesheets, and so on is deductible.
Squarespace, Wix, GoDaddy, and other website service fees are fully tax-deductible.
Ad campaigns on Google, Meta, TikTok, and more are all deductible on your taxes.
If you buy a phone or laptop and use it for work, it's partially deductible.
If you use a headset for hands-free calls with customers, make sure to write it off.
If you drive for work ...
As a virtual assistant, you might need to drive to pick up office supplies or attend client meetings. In this case, don't forget to claim vehicle-related expenses on your taxes.
Parking for a meeting downtown, or any other work trip, is tax-deductible!
A toll while driving to or from a work destination is tax-deductible!
If you buy a new car, you can write off part of the cost every year for five years.
Flashlights, tire iron, duct tape, and other tools you may need in your vehicle are deductible.
Car insurance monthly fees, registration, even roadside assistance are partially deductible.
Oil changes, repairs, and regular checkups are all tax-deductible if you drive for work.
If you discuss work at a restaurant ...
Business meals are tax-deductible, so if you go for lunch with fellow VAs to talk about industry insights or other work-related matters, you can write it off.
If you discuss work with a coworker, mentor, client, or prospective client, it's a write-off!
If you leave town for work ...
Heading to another city for a client meeting or VA conference? This is a business trip, so you can write off your travel costs.
Planes, trains, and car rentals are all work-related travel costs that can be written off.
When you travel for work, lodging expenses such as hotel rooms or Airbnb are write-offs.
When you're traveling for work, all meals are tax-deductible. Even takeout!
If you work from home ...
If your primary workspace is at home, you can deduct home office expenses for the hours you spend on things like marketing and advertising, client development, and managing paperwork.
A desk, chairs, lamps, and other home office necessities are all tax write-offs.
You can write off up to $2,500 for individual repairs to your property.
Gotta keep the lights on in your home office! A portion of your electricity bill counts.
Whether it's rental or homeowners insurance, you can write off a portion through your home office deduction.
It'd be hard to work in an office without running water, huh? Your water bill counts.
Your Comcast bill is a tax write-off. You need internet to do your job!
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