8 Best Receipt Apps for Small Businesses And Freelancers in 2021

Are you looking to use the best receipt apps available to optimize your bookkeeping? Then you've come to the right place!

By using tracking apps for your receipts, you can ditch paper receipts entirely. And in fact, you should! The thing is, Paper receipts get lost, the ink fades over time, and in general cause you all kinds of problems.

Can this be avoided? Yes. What you need is a receipt organizer app.

Scanning and saving a receipt takes literally seconds with receipt organizer apps. When tax season comes around, all your transactions and receipts will be organized for you. That's how it feels to use Keeper Tax. Just read what our customers have to say about our service in their own words! {{internal link to reviews}}

What Can A Receipt Scanner App Do For You?

If you've been freelancing or running your business for some time, you know the struggles below. And if you're just starting out - you will soon enough. Trust me!

  • Digging through a pile of coffee-stained and (oh no!) invisible inked slips of paper.
  • Losing and forgetting your receipts and missing out on write-offs.
  • Maintaining huge filing cabinets, since the IRS requires you to keep copies of your financial records for three years.
  • Looking through your receipts and typing them in to excel sheets and wasting time you could be spending on anything else.

Are you ready to let go of all that? Great. Keep reading!

As a Small business owner, freelancer, or independent contractor, you can use apps to your advantage to solve all of the above.

We've selected 8 of the most demanded and powerful apps that modern business owners and freelancers use to save their receipts, track their finances, and file their paperwork. We've examined every app to find its strong sides, so you can accurately choose the ones you need. After much research, we've found the best app to track receipts. Let's dive in!

The Best Apps For Small Businesses

As with any app for business, a receipt management solution isn’t one-size-fits-all. However, most are downloadable to your ios and android devices. This way, taking photos can replace scanning.

Whether you are a small business, an independent contractor, or self-employed, there’s a receipt app that will suit your requirements to the tee.

1. Keeper Tax: Set Yourself Up for Tax-Time Success

For completely hands-off handling of your receipts, Keeper Tax has your back. All the way from the moment you purchase, to the day you file your taxes. It’s not just an automated app, but one that is managed by human bookkeepers.

Keeper Tax offers a receipt organizer that links directly to your credit card and bank accounts to import your expense transactions. This feature makes for hassle-free organizing of all your transactions based on your spending patterns. And if they’re unsure about a certain purchase, they’ll text you to ask for details. Yes, really.

That’s not the only reason Keeper Tax is the best receipt scanning app for 1099 taxpayers. It also helps people with 1099 income stop overpaying on taxes. Did you know that this income group overpays on average by $1,249, every year? Now, that’s a lot of your hard-earned money that could be put to good use.

The app can also track mileage and go through your bank to scan receipts. No more uploading pictures of receipts. No more keeping shoeboxed receipts. After everything is organized, you can download a clean record or .csv file of all your business expenses.

Check out the hundred of Keeper Tax Reviews. It is available for both Android and Apple iOS mobile devices.


2. QuickBooks: Receipt-Scanning and More

To small businesses on the verge of scaling up to medium size, QuickBooks offers the opportunity for DIY accounting. You can connect the app to your credit cards, bank accounts, PayPal, Square, and other often-used services. It imports, and even categorizes, each expense on all integrated accounts.

With the QuickBooks mobile app, you can take photos of your receipts and automatically save them. It matches all the info to an existing transaction automatically. Mileage tracking is also available through the GPS in your phone.

With all the multi-integrated accounting processes that QuickBooks offers, it may be too complicated a tool for freelancers or a tiny business composed of a skeletal team.

Let’s explore more Quickbooks self-employed alternatives.

3. Expensify: for Travel-Related Expense Tracking

Popular among small businesses that have a lot of traveling involved, Expensify is your expense tracking software on-the-go. If the name sounds like a mash-up between Expenses and Simplify, that’s because it is.

This app eliminates the need to keep physical receipts and wait until you get back to the office to file them in folders or envelopes. How? Take a photo of any business-related receipt – at the airport, restaurant, hotel, or Disneyland (why not?) – and upload it. Receipt scanning is unlimited.

You can also connect the app to ridesharing and accommodation services like Uber, Lyft, Airbnb, and HotelTonight to automatically import digital receipts. It can also track your mileage.

The app can also import credit card transactions and merge them with receipts without human intervention.

All these can be done on your Android or iOS mobile phone, or a web browser. Expensify works great as well for freelancers working remotely too.

If your business isn’t travel-related at all, check out other Expensify alternatives.

4. FreshBooks: Sync Info Among All Your Devices

FreshBooks is a cloud-based accounting software that comes with its own mobile receipt app that is customizable. When you take a snapshot of your receipt using your phone, you can add details to help you when filing your taxes. These include a category, purpose of the expense, supplier, VAT, and whether or not it’s billable.

Each receipt and its corresponding data will be entered into your expenses record in your FreshBooks account. All devices where you access the account will then be updated accordingly.

More than just organizing receipts, the app can also create, send and pay invoices as well as manage your expenses. Above all, it’s specially designed for small business owners, so you don’t have to be an accountant to easily navigate its features.

5. Abukai: Reads Foreign Currency and Provides Conversion

Another receipt app for the business traveler, Abukai can read any type of receipts, even those generated in other countries. It also provides real-time currency conversion so you can easily track your expenses for the whole duration of your trip.

This app is also very easy to use. Simply snap a photo of your receipt on your Android, iPhone, or Blackberry phone and submit it. On its end, Abukai adds an expense entry to your accounting software with the image plus a category, vendor, date, and other pertinent details appearing on the receipt.

You can use the app for free, but check if it can be fully integrated with your accounting program.

6. Receipt Bank: Storage for Many, Many Receipts

Got a ton of transactions? Ditch the paper mountain by digitizing your receipts via mobile app, email, or web browser, and then storing them in Receipt Bank. You may also link your credit card and PayPal and Dropbox account for automatic importation of receipts.

If you’re already subscribed to an accounting software like QuickBooks, FreshBooks, Xero, or Sage One, chances are high that Receipt Bank can be integrated with it.

This app allows you to submit a photo with multiple receipts as well. However, you cannot add any information manually.

7. Wave: Receipt Scanning, Invoicing, and Accounting for Free

If you’re a startup, an independent freelancer, or a small business with simple and straightforward services, Wave is the easiest way to get your feet wet in the financial backend of your enterprise.

This user-friendly app is a one-screen interface that puts all your cash inflow and outflow in order on a single page. It is stored in the cloud, so you can access it anytime, anywhere, as long as you have an internet connection.

Wave offers a downloadable receipt scanning app. You can use it to snap a photo of any receipt even when you’re offline. Review the info, approve it, and it will automatically sync with your account next time you go online. You get instant updates not only about payments and invoices but also about bank data and tax info.

And in case you missed it the first time (in the heading above), it’s totally free.

8. Evernote Receipts: Tax Reports Made Easy with Receipt Photos

Did you know? Your reliable note keeper just gained more muscle in support of your business. With the Evernote Receipts app, you can store snapshots of your receipts and use them in nine different ways, including in your tax expense reports.

In addition to following your personal and business expenses, the app also tracks your mileage. Its image recognition allows you to find specific receipts through smart tools that filter your search.

Final Thoughts

Because one of the two permanent things in life is taxes (the other one is up to you), it would be in your best interest and for your sanity’s sake to make filing as swift and uncomplicated as possible. Keeping your receipts digitally stored, sorted, and organized is one of the ways to achieve it.

But before jumping the gun, make sure you’ve done your bit to vet various receipt apps available on the market. You must choose The One that best fits your unique circumstances. Consider factors such as the number of employees, scope of services, levels of expenses, and patterns of cash outflow.

If you are a freelancer or independent contractor concerned about overpaying on taxes, Keeper Tax is your best bet.

Jesus Morales-Grace

Jesus Morales-Grace


Jesus Morales is an Enrolled Agent and has 7 years of bookkeeping and tax experience. He enjoys hiking, traveling, and studying tax law.

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Note: at Keeper Tax, we're on a mission to help freelancers overcome the complexity of their taxes. That sometimes leads us to generalize tax advice. Please reach out via email if you have questions.

Discover the tax write-offs you've been missing

Keeper Tax automatically finds tax deductions among your purchases. On average, people discover write-offs worth $1,249 in 90 seconds.

Get started→

Discover the tax write-offs you've been missing

Keeper Tax automatically finds tax deductions among your purchases. On average, people discover write-offs worth $1,249 in 90 seconds.

Get started→

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